OVERVIEWOF THE EVENING
NO TICKETS ARE MAILED
We do not mail out tickets to the event. If you have purchased tickets, you will simply arrive at the event and see Reception & Registration soon as you enter the lobby. You will receive your table number upon arrival.
This is a formal event, but this doesn’t mean you have to wear a tux or evening gown. There is a range of attire. Suits, tuxedos, cocktail dresses, evening gowns, etc. Just put on your “Sunday Best” and join us!
You can get a discount at Karl’s Tuxedos! $50 off any tuxedo rental
Springfield Black Tie is held at the University Plaza Convention Center. This is the building next to the Hotel on the west side. The Convention Center faces north towards St. Louis Street. Click on map for Google Map link.
FREE Valet Parking will be provided by University Plaza Hotel. Please tip your valet. You are welcome to park yourself anywhere on the University Plaza property, but why not take advantage of this free service?
CONVENTION CENTER ENTRY
The entrance into the Convention Center is through the main doors under the canopy. Side entrances will be locked to ensure we greet everyone arriving.
RECEPTION & REGISTRATION BEGINS AT 6PM
Upon entering the Convention Center you will see volunteers welcoming guests, and this year you will probably encounter a waiting line. Besides getting your table assignment , we need to ensure that each person that wants to bid in the Silent Auction is set-up in the HandBid System. We will do our very best to make this process as quick as possible.
Here’s how you can help speed things up:
- Determine what email address you want to use for your account
- Know your mobile phone number
- Have a credit card ready for your account
- Couples you can have ONE account on two different devices. One person will be the main contact and phone number. Decide this before you reach a volunteer and that will make the process faster.
You can also get yourself REGISTERED WITH HANDBID before you even arrive, and just SKIP THE LINES! We will still want to make sure all your questions are answered upon arrival so be patient and courteous to our volunteers as they ask you about your HandBid App and Account. We want to make sure everyone has a great experience and we raise lots of money for our charities!
This year all bidding will go through HandBid. This is an app you can download on your iPhone or Android. Please see the webpage here ( http://springfieldblacktie.org/handbid/ ) for detailed instructions on how this system will work.
If you don’t have a smartphone or tablet, no problem! Head to the front desk at reception. Our volunteers are there to assist you in bidding on our fabulous auction items.
With this new digital system you will know the second you’ve been outbid if you turn on notifications. You can respond with a new bid immediately. Also you can set a MAX BID amount that will automatically bid you up to the next level.
When the auction shuts down at 10:30PM you’ll be able to pay right from your phone or tablet and then go to check out to pick up your stuff!
FREE & CASH BARS
In the Silent Auction room you will find 2 cash bars manned by hotel staff with a variety of drinks available. There are also 2 more cash bars located in the banquet room. In the Silent Auction room is the free bar, manned by volunteers distributing donated beer & wine. Please tip the volunteers for their time and service. The beer & wine provided at this bar is donated by our supporters and is limited to the supply on hand.
Make sure you stop by the Wine Pull and try your luck. Donate $25 and let the staff know if you want red or white. All the bottles are sealed in brown paper bags. You point out the bottle to pull and then open and reveal. You could end up with a bottle worth much more than $25 — there will be mystery bottles worth $50 to $100! The wine pull staff can open your bottle and even deliver it your table for you.
After you’ve mingled, bid on Silent Auction items, had some drinks, listened to the jazz band — the house lights will signal it is time to take your seats for dinner. This will be approximately 7:30PM. At this time you’ll need to get to your table as dinner service will begin.
Starting at 7:30PM (approximately) University Plaza wait staff will begin bringing plated meals to each table. During the ticket purchasing process each ticket had to choose between a “standard plate” and a “vegetarian plate.” If you order a vegetarian meal, let your wait staff know.
At the close of the dinner program, Leo Productions will start up the lights and music and create a dance party like no other! Join us on the dance floor and shake that thing!
SILENT AUCTION CHECK OUT
- At 10:30 P.M. the Silent Auction will be shut down on HandBid and within a few minutes you will be able to pay for all items won on your phone or tablet.
- Cashiers will be available in the lobby to accept cash or check payments and direct you to volunteers who can help gather your auction items. YOU MUST SHOW A PAID RECEIPT TO COLLECT ITEMS.
- Extended silent auction checkout and pick-up will be available Sunday after Black Tie Noon – 2:00 PM.
- Please make arrangements for next day checkout/pick-up prior to leaving this evening.
CLOSES AT MIDNIGHT
The last song will be played, the lights will come up and we will bid you good night. The staff will have clean-up to do before heading home, so at midnight we will be closing down the event and celebrating another successful Springfield Black Tie.